Cancellation Policy
Refund policy follows Resident Camp General Refund Guidelines outlined below
General Refund Guidelines
- Deposits are non-refundable.
- All monies are refundable if the Council or District cancels an event.
- Refund requests for rescheduled events due to weather will be considered individually. Partial refunds may be granted after deducting incurred expenses.
- Transferring fees from one person to another within the same unit and for the same program is permissible.
- Fees are not transferable between different events.
Refund Deadlines
- No refund requests will be accepted more than 14 days after the conclusion of the event.
- For resident camps, each session or week is considered a separate event.
- Participants dropped before the 10-day-out point for resident camps are eligible for refunds. After this point, families must submit a formal written request.
Refund Amounts & Deductions
- A minimum of $100 per person (youth and adults) is non-refundable for camp registrations.
- Refunds will be reduced by:
• Any deposit paid • Leader discounts applied • Cost of materials already procured
- ATV fees will not be refunded if the Scout fails to bring appropriate clothing.
Valid Reasons for Refund Requests
Refunds may be considered for the following reasons:
• Illness or injury • Death in the family • Change in business or personal plans
Refunds will not be granted for:
• Late arrivals • Early departures • Failure to meet event participation requirements
Refund Request Process
- All refund requests must be submitted in writing to the Black Swamp Area Council.
- Requests must include supporting receipts and documentation.
- Approved refunds will be issued to the original payer (e.g., credit card back to credit card).
- Refunds will be processed within 30 calendar days of approval.
Email request to the email address listed in this registration.
Mail refund requests to:
Black Swamp Area Council Attn: Refund Committee 2100 Broad Avenue Findlay, OH 45840
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